- #Import signatures into outlook 2016 how to
- #Import signatures into outlook 2016 install
- #Import signatures into outlook 2016 windows
Once the files are copied, go to the destination computer and copy the signature files and folders from the Temp folder to the %APPDATA%\Microsoft\Signatures folder. This will ensure that you have the proper permissions on that Temp folder. Rather than copy and paste in an RDP session, map a drive to the other computer and copy and paste it in a newly created folder (e.g. If you run into that situation, use the following trick to copy the files. Depending on the operating system and the method you are using to copy from one computer to another, you may get an access denied message. To import them on another computer, simply copy all the signature files and folders from the C:\Backup\Email Signatures where you originally copied them and then copy them to the %APPDATA%\Microsoft\Signatures folder on the destination computer.
If you ever make changes to the signatures, just go back and repeat these steps to have an updated backup. If you are unsure, back up every single file and folder in the Signatures folder and you will have a complete backup of all your signatures. In addition to the folders, there are three files for each email signature: Don’t forget to back up all the associated folders. You can also back them to your OneDrive, to another computer, or to a USB flash drive. Copy all the files and the folders in the %APPDATA%\Microsoft\Signatures folder to C:\Backup\Email Signatures. Let’s say you want to backup all your signature for future use in a folder called C:\Backup\Email Signatures.
#Import signatures into outlook 2016 windows
Either type the following in the Start, Run box or in the Windows search box in Windows 7/8/8.1/10 to quickly get to the APPDATA folder:
#Import signatures into outlook 2016 how to
APPDATA folder is a hidden folder and instead of showing you where it’s located and how to unhide the folder, I am going to show you a much simpler way to get to it.
Backing Up Your Email Signaturesīefore you wipe your Outlook profile, in situations where you are replacing your old computer, make sure you backup your email signatures first by copying them from the APPDATA folder in your profile in Windows Explorer (called File Explorer in Windows 8/8.1). NOTE: The procedure for backing up and importing signature is the same in Outlook 2013 and Outlook 2016. Once you have them backed up, you can easily import them to the same, or a different, computer. If you are in a similar boat, you too may have a need to backup and import your email signatures once in a while.
#Import signatures into outlook 2016 install
I don’t want to repeat the process of adding signatures to my Outlook profile every time I purchase a new computer, or wipe out my hard drive and do a fresh install, which I like to do when I install a new operating system. That’s not the only reason why I I have a need to backup my signatures. If I only had one or two signatures it wouldn’t be a big deal but I wear different hats and have to use multiple signatures and copying and pasting them is not very convenient. It also helps me avoid copying and pasting signatures from one computer to another while I am connected using Remote Desktop Protocol (RDP).
Because of this, sometimes I have a need to backup and import email signatures in Outlook 2016 from one computer to another so that I don’t have to manually create the signatures.
įor various reasons, I work on a lot of different computers and have a need for an Outlook profile on multiple computers. If you are working with Outlook 2019, I recommend reading my updated article.